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Finacial Secretary Position

Financial Secretary – Hampton Free Methodist Church

The Financial Secretary for the Hampton Free Methodist Church (HFMC) is responsible for handling the ongoing financial records and processes of HFMC.

The contract is for 16 hours/month at a rate of $25.00/hr. The financial secretary will make arrangements with the pastors and treasurer to have weekly communication with the office. Extra hours will be allocated for the busier seasons of Budget, Audit, and Preschool launch.

The Financial Secretary  will be responsible for the regular financial duties of the church.

• Reviewing and accepting e-transfers to the church
• Oversee the deposits and documents made by the Head Teller
• Make bill payments and document them in Quickbooks
• Post Transactions
• Reconcile PAR changes
• Create monthly reports for the Board to review
• Document all transactions in Quickbooks
• Bank Reconciliations
• Reconciliation of GL accounts
• Manage WCB payroll reports
• GST Rebate applications
• Compile the annual budget
• Direct charitable funds to the correct places
• Prepare records for the annual audit

The Financial Secretary must be able to represent HFMC to outside companies and individuals with integrity and reflect our mission and values.

Financial Secretary shall represent the Hampton Free Methodist Church by maintaining a positive and professional attitude.

The Financial Secretary will report to the Treasurer of the Board. They will also work with the Pastors and the Office Manager.

Their responsibilities will fall into the following categories:

ADMINISTRATION

• Paying bills in a timely manner
• Keeping up to date records to keep the board informed
• Working with staff and volunteers to keep expenses current

COMMUNITY AND PUBLIC RELATIONS

• Develop and maintain a relationship with individuals in the community and HFMC.
• Communicate clearly with staff and volunteers to answer questions.
• Maintain open communication with the HFMC Preschool Committee.
• Confidentiality: It is expected to know which information is public and which information is confidential and to keep those confidentialities at all times.

DESIRED QUALIFICATIONS:

Professional:

• Strong relationship building skills.
• Understanding of the vision and mission of HFMC.
• Completed up-to-date Criminal Record check.

Educational:

• Accounting Education, specifically for charitable organizations is essential. Or reasonable experience equivalency
• Proficiency with Microsoft Excel and Quickbooks is required.

Spiritual:

• Supportive of the principles and practices of Hampton Free Methodist's faith tradition.
• It is expected that the Financial Secretary will reflect and support the Christian character of HFMC in all their interactions within their role.

*Reviews will be conducted 8 weeks after initial employment and at the end of the fiscal year unless deemed necessary prior to end of the year.  Reviews will be completed by the HFMC Pastors and Treasurer.

Applications can be submitted at the church office or emailed to office@hamptonfreemethodist.com